Okay first I'm glad that my idea got SUCH positive vibes.Honestly I've NEVER taken such an initiative and I'm nervous as hell.So the positive replies make me feel at ease

Okay,the list of attendees is as follows

Shaun_C *Obviously since I'm the person setting it up*
Motor_Master
AlverezTFbook
Battlestarbase
Omnibus Prime
Dragonclaw
Alphie + husband
KidDynamite*Pending*
Shin-Gouki*Pending*
Tricky Disco
Neospark1
megamus
Draven
Matt Armstrong
Tobecat
Viagra Prime
Optimus JD

Okay as uncomfortable as I feel right now.I think I need to start making firm decisions.

1)Going by my instincts+the vibe I get from certain posts.

Date: The dinner WILL BE on Thursday, September 22nd

Going by the schedule of events on Friday and Saturday evening.And with probably a lot of people leaving on Sunday September 25th.Thursday seems like the only good day for this.So any 2005 members who are still on the fence.If you read this,if you plan to come to BotCon.TRY to make it to the Thursday dinner

Cost:I say about $15-20 should be right.Judging from the list I'm looking at 8 people confirmed alone.So I figure that that if each person chips in $15-20 that should cover the total dinner bill as well as tip

Time: 8:00pm,it's a good time to eat dinner.Plus it leaves all of you a whole evening in case you got special people who'll be with you or just gives you an evening to yourselves as well

Meeting Time: Again I'll make it 8:00pm.But I know and accept that some people might be a bit late.So there's a 15 minute leeway

Meeting Place: I'll have to research that myself.I was intitially going to say the Hotel Lobby.But if there's a large social area right by the Embassy Grill I'll make it there.I figure that taking a little time before heading to the grill to meet and shake hands will help break the ice.Since meeting people can be quite nerveracking

In terms of dress,just look nice but comfortable.Myself I'll probably wear my sneakers,jean shorts & a nice casual shirt 

I'll be bringing my camera to immortalize the meeting.And of course I'll be uploading ALL my vacation pics when I get home.At that time I'll post the link on the board so you guys can get the group pic too.

I think I've covered all the bases in terms of details.If you guys notice/feel I've missed something.Let me know  

 

I will try to get there a little bit earlier and make this. Put me down as being there tentatively. If I don't show up, I'm still driving.

Shaun, since you're organizing this you probably need to notify the Embassy Grill ahead of time and let them know the size of the group that will be showing up. It's not something you need to do this far ahead of time, but probably the afternoon of the 22nd, call down and let them know you'll have a group of 12 (or however many it ends up being) showing up at a certain time so they can be prepared.

You may want to rethink the time. Just a suggestion. Registration pick up starts at 6, I imagine most people are going to want to be waiting in line for that as soon as it's available, and I doubt everybody is going to get all their stuff, take it to their rooms to store, and get back to the grill in a half hour. 7 or even 7:30 might be better, but others feel free to overrule me on that one.

 

KD my list is edited and you're added.Hope you make it

You think?In my experience it's never really been neccessary for that.But it's a thought and honestly worst case scenerio I make an unneeded call.Best case scenerio I save my keister some embarassment  

*Goes off to look at the brochure*

Good catch KD,BotCon's from 09-22 to 09-25 so yeah I neglected to remember prereg pickup(Which is bad since I prereged).I'll have to look at my brochure JUST to be certain but if needed I'll amend the time from 6:30pm to like you said 7:30/8pm

*EDIT*
I added the cost per each person to chip in

 

The only competition we may have is with the parts party (assuming there is one and its on Thursday night). Then again if we're crafty they could work off each other. Eat some food hang out at the grille, go shop for parts, lather, rinse, repeat.

 

Sounds good to me. Have to talk to the husband though, but it should work out.

 

6:00 PM? Damnit! My flight doesn't get in until 9:30!         Damn you Air Canada

 

I'm not even going to BotCon, what are you talking about?

 

sorry, can't make it. have fun you guys. take lots of pictures for those of us who are purchasing the "virtual attendee" package!  

 

My plans are not finalised yet but I will probibly be driving down I'll keep you posted

 

Cool Shin  

I put you on the list as "pending" like I did for KD and Kickback

Wow looks like I'll be meeting A LOT of people at one time  

*EDIT*

I amended the time to 8pm,like KD said I forgot about prereg pick-up.So I figure that 8pm should be good as I and other preregistrants should have their package plus enough time to get to our rooms and back

 

flight

i just looked at the flight i'll be on . i won't land in dallas until 7 p.m. thursday. so i got an hour to get from the airport to the hotel. ---battlestarbase

 

You can count me in dude  

 

You're added to the list TD

Lordy!!!By the time September rolls around the guest list will be huge   I be like a politician shaking all those hands  

Just to put my mind at ease.Does ANYONE find the cost unreasonable?I tried to figure out a price I felt was fair but wouldn't impact on your guys TF splurging.

And I've still got to phone the hotel to find a good meeting place.So I didn't forget that.

And remember I'll have my camera so bring your smiles  

 

I'll be bringing at least two cameras, so expect everything to be well-documented indeed!  

I've booked the hotel and such, but right now my main concern is what is the best way to get from Minneapolis to Texas

 

And you can't forget my camera. I'm actually bringing two. My 35mm manual is coming with me for a backup.  

 

I just updated the guest list  

I said it before and I'll say it again LORDY!!! this is gonna be a "good sized" gathering

BTW,if any of you have a problem with the price of chipping in $15-20 to cover your own meal.Let me know,I've got a pretty good instinct with money.And I'm a fair man  

 

List updated AGAIN

Just added Draven to the guest list  

 

on time

hopefully, a friend of mine will pick me up at the airport and get me there on time. --battlestarbase

 

Is steak on the menu?